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Company Secretary

OneStart business centre offers professional and affordable company secretarial services

( OneStart Secretaries Limited Trust or Company Service Provider Licence: TC002848) . We have a variety of programs to suit the needs of different clients, and you can also enjoy different secretarial services in a single fee-based service, including filing annual returns, updating business registration certificates and Change the company name, etc. to ensure that it meets your needs.

Under the laws of Hong Kong, each company must appoint at least one company secretary.
The company secretary is a statutory position in the modern corporate system. Its duties are to arrange meetings, prepare meeting minutes, submit statutory files to government departments, and ensure that the company meets statutory requirements


company secretary services: Formulate internal meeting minutes, Submit document to company registry, Update company record book, Prepare SCR & AGM documents


The company secretary covers the following areas:

  1. Submit annual returns, business registration certificates and other required forms to the Companies Registry on a regular basis
  2. Formulate the company's internal meeting minutes and resolutions based on the meeting information provided by the company's directors/shareholders
  3. Printing company shares to company shareholders
  4. Update company record book
  5. Prepare annual general meeting
  6. Prepare Significant Controllers Register (SCR)



  1. Service Package
  2. Documents Required
  3. Significant Controller Register (SCR)   
  4. Special Package Offer
  5. One-Off Service Fees



Company Secretary Service Package

Service Items
Economic Package
Basic Package
Premium Package
Act as Company Secretary
Prepare and Submit Annual Return*
(only applicable of renewal)
Submit the Business Registration Certificate
(only applicable of renewal)
Provide suggestions for CR and IRD's letter
Change of Registered Office Address^
Appointment / Resignation of Director^
Appointment / Resignation of Secretary^
Change of Personal Particulars of Director^
Change of Company Business Nature^
Annual General Meeting
Allotment of Shares^
Register Branch^
Change of Company Name^
Change of Branch Name^
Transfer of Shares^
Deregistration of Limited Company
Prepare of Significant Controllers Register

(learn more)
Free 2 years Tax Representative Service"
*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.

^Only 5 changes are allowed. Extra charges will be charged if the limit is exceeded.

"Your company needs to join accounting and auditing services before we can become a tax representative.

#Government Fee
  • Business Registration Certificate HK$2,200
  • Annual return HK$105
    If the customer has overpaid or underpaid, OneStart will arrange a refund or request for the difference to be paid according to the fee set by the government department at the time.

Tel: 3575 6888
Email: info@onestartoffices.com


Company Secretary Documents required

For customers who have established a companyand applying for company secretarial services, please provide the following documents:
  • Business registration certificate (copy)(BR)
  • Company certificate (copy)
  • Incorporation form (copy) (NNC1)
  • Articles of Association (copy) (AA)
  • Copies of ID cards of all members
  • Proof of English address (within 3 months of application date)
  • Annual return (copy) (NAR1) (if need)

If you are looking for company formation service, please check out our Company Formation Package.

Significant Controller Register (SCR)

The government stipulates that companies established in Hong Kong must identify persons who have significant control rights (significant controllers) and keep a register of significant controllers for inspection by law enforcement officers upon request. At the same time, each company must appoint a person as its representative to provide assistance to law enforcement officers in answering matters related to the important controller register.
The revised part will take effect from March 1, 2018, and relevant departments have the opportunity to conduct random checks on each company at any time.
According to 9.1.1 of the "Guidelines for Companies to Keep a Register of Significant Controllers", failure to perform the above responsibilities is a criminal offence. The company and each responsible person may be fined at level 4 (ie $25,000). If the situation is applicable, a fine of $700 will be imposed every day.

OneStart can help to keep the Register of Significant Controllers
Service fee as below:
Significant Controllers Register Keeping - HK$500/year
Representative of Keeping Significant Controllers Register - HK$800/year

*For joining both services above, can enjoy a special price HK$1100/year(original price HK$1300/year)!

Company Secretary Special Package Offer

company deregistration rebate voucher

Virtual Office Address + Company Secretary BASIC Service Package
Address choice: Lai Chi Kok, Central, Causeway Bay, Mong Kok, Kwun Tong
Special Offer: HK$2,000/year

* Clients purchasing the above package could redeem Dynamic Electric Display service by HK$240 (original price HK$480).
*Only available for new clients.

One-Off Company Secretary Service Fees

Service Fee
Government Fee
Submit Annual Return*
Updated Business Registration Certificate
Change of Company Name
Change of Company Business Nature
Change of Registered Office Address
Share Allotment
Appointment of Director/Secretary
Change of Personal Particulars of Director and Company Secretary
Prepare of Significant Controllers Register & Keeping Fee at first year
Representative of Keeping Significant Controllers Register
Annual General Meeting
Share Transfer
HK$ 40 up
Register Branch
Cancel Branch
Change of Branch Name
Deregistration of Limited Company
Trademark Registration
HK$2,500(1st class)
HK$1,500(extra class - each)
official search fee: HK$800(1st class)
HK$600(extra class - each)
Record the Content of a Meeting
Limiting Disclosure of Personal Data in the Companies Register
HK$200 up
*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.
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