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FAQs of Hong Kong Company Formation
Q1: How long does it take to incorporate Hong Kong limited company?
It takes about 8 working days to obtain the Company Name Book, the Certificate of Incorporation (CI) and Business Registration (BR). Choose a Standard Set to get superior green box for the company; after signing the relevant government documents, the accountant may be commissioned to verify them. The Express Set allows for completion in about 1 working day at the soonest.
Q2: What is the “Green Box for the Company”?
The “Green Box for the Company” is the company file. It includes the Company Name Book, the Certificate of Incorporation (CI), Business Registration (BR), the incorporation form, Articles of Association (AA), the corporate seal, the company’s round seal, the company signature seal and etc. It can be used for applying for a bank account, subsidies and others.
Q3: What are the requirements for incorporating a limited company in Hong Kong?
Incorporating a Hong Kong limited Company requires at least one Chinese resident or overseas person holding passport or ID card aged 18 or above acting as shareholder and director. In additional, a Hong Kong address must be provided as a registered address (excluding Postbox) and a Hong Kong resident who usually live in Hong Kong and have a Hong Kong address or professional company must be act as the statutory secretary of the Company. OneStart offers professional services for incorporating Hong Kong limited companies, helping you start a business easily.
Q4: Can the registered office of a local limited company be situated outside Hong Kong?
No. The registered office must be situated in Hong Kong. (Source: http://www.cr.gov.hk/)
Q5: Can Mainland resident incorporate Hong Kong Company? Can a company be established without visiting Hong Kong?
Yes. The Hong Kong Companies Ordinance has no restriction on the nationality of shareholder/director. The accountant may be entrusted for verification and signature in the event of not visiting Hong Kong. However, if there is more than one shareholder/director, his/her signature shall be submitted within 15 days after the establishment of the company (applicable to Express Set only).
Q6: Are there any restrictions applied to the Company’s expansion on other business if the scope of business is specified on the Business Registration Certification?
The scope of business specified in the Business Registration Certification generally indicates the core business of the Company and no restriction applies to the scope of business nor the Company’s expansion on other business.
Q7: Are the obligations incurred by a limited company calculated by shares in registered capital or issued shares?
The obligation is undertake based on the issued shares while no obligation should be undertake based on un-issued shares.
Q8: Can a limited company be incorporated without the word "Limited Company" or "Limited" in its name?
No. A Limited Company incorporated in Hong Kong shall have its name with the words "Limited Company" or "Limited" in order to indicate that shareholders shall bear limited liability for future obligation.
Q9: What are the differences between naming Hong Kong Company and Mainland Company?
Hong Kong Company can be named freely, and on the premise that no exact company name has been registered, some words which are difficult to be registered in Mainland can be registered in Hong Kong. Whatever the amount of the registered capital, companies are permitted by the Hong Kong Government to contain words "International", "Group", "Holdings", "Industrial", "Investment" and etc. in their name. In addition, preferred name of countries or places, such as France, USA, Italy, Japan, Hong Kong and Shanghai, etc., could be added in front of company name. The mainland company shall include the local area/province in the company name; however, if the Hong Kong company name involves sensitive words, such as China and funds, the Companies Registry will conduct further review.
Q10: Can simplified Chinese characters be used in the Chinese name of company?
No. The Chinese name shall be written in traditional Chinese characters.
Q11: Can company name be registered in only Chinese or English?
Q12: Are there any restrictions in naming the company?
Unless submitted application for related license, company names cannot contain the word "Bank" or "Insurance" as well as words which may mislead people to believe it has any relation with the Government.
Q13: Shall company name have to contain words related to the scope of business?
No. The Hong Kong Companies Ordinance does not require that the name of company has to relate to its scope of business. Moreover, the scope of business of Hong Kong Company is not restricted.
Q14: Can incorporated company change its name?
Yes, it can be change by 4 working days after the search.
FAQs of Deregistration of Hong Kong Company
Q1: Can a Hong Kong company be deregistered?
Yes, but it is conditional upon the following:
Mutual consent reached by all shareholders;
No running or operating any business of the company, or stop operating for more than 3 months before applying for deregistration;
No unpaid indebtedness, including government charges and taxes;
Confirmation that no shares of any other local limited companies have been held; and
Cancellation of bank accounts (if any).
Q2: What documents are needed for applying for company deregistration?
The following documents are needed to be provided:
Certificate of incorporation;
Business Registration Certificate;
Latest Annual Return; and
Latest financial statements.
Q3: How long it will take to apply for Hong Kong Company deregistration?
It takes about 6-9 months generally.
Q4: Does the company need to present its financial statements to apply for Hong Kong Company deregistration?
Not necessarily. A Hong Kong Limited Company incorporated for more than 18 months, in case that Inland Revenue Department has already issued the Profits Tax Return, shall complete the Return and submit to the Inland Revenue Department together with a copy of financial statements audited by Certified Public Accountant.
Q5: Does the company need to submit Annual Return during the period of application for Hong Kong Company deregistration?
Yes. The company still needs to submit the Annual Return until the Companies Registry notifies the company of its deregistration officially.
FAQs Of Company Secretary
Q1: What's a Company Secretary?
According to the Hong Kong Companies Ordinance, limited company shall appoint a Company Secretary. The function of company secretary is to be in charge of arranging meetings, keeping minutes of meetings, and presenting statutory documents to governmental department in order to ensure the company meets statutory requirements.
Q2: Is there any difference between service of Company Secretary and Business Secretary?
According to the Hong Kong government, every Hong Kong company should employ a Company Secretary, whether a resident or company in Hong Kong, to facilitate contact with government and process the documents to and from government.
Commercial secretary is responsible for customized commercial services, including answering telephone, receiving and dispatching faxes, collecting and sending letters and parcels, etc. The advantage of commercial secretary lies in building a company's corporate image, equivalent to having its own staff. OneStart provides Company Secretary and Business Secretary to help you reduce costs.
Q3: What is the qualification for Company Secretary?
Hong Kong resident over 18 years old for a person, or limited company registered in Hong Kong for corporate entity.
Q4: Can non-Hong Kong residents be appointed as a director and secretary of a limited company?
The non-residents may be appointed as directors of a limited company. But if the company secretary is an individual, should be an ordinarily resident in Hong Kong; if a body corporate, its registered office or place of business should be in Hong Kong.
Every private limited company must have at least one director and one secretary. If a company has only one director, the director shall not act as company secretary of the company.
Q5: Can a sole director of the company act as the secretary too?
No. The Companies Ordinance expressly prohibits the sole director from acting as the secretary. Besides, the Companies Ordinance provides that a private company cannot appoint a corporate secretary if the sole director of the corporate secretary is also the sole director of the company.
Q6: What shall be done if there is no eligible person to act as statutory secretary of the company?
OneStart can be employed can also provide the service of statutory secretary.
Q7: Can a body corporate act or be appointed as a director of a private company?
Yes. So long as the private company is not a member of a group of companies of which a listed company is a member, a body corporate can act or be appointed as its director. However, section 457 of the Companies Ordinance (Cap. 622) requires that every private company must have at least one director who is a natural person.
Q8: Can I change the company secretary?
Yes, the company may change its secretary at any time, but it shall notify the Companies Registry in a specified form within 15 days after the change.
FAQs of Virtual Office
Q1: Is there any difference between service of Company Secretary and Business Secretary?
According to the Hong Kong government, every Hong Kong company should employ a Company Secretary, whether a resident or company in Hong Kong, to facilitate contact with government and process the documents to and from government.
Commercial secretary is responsible for customized commercial services, including answering telephone, receiving and dispatching faxes, collecting and sending letters and parcels, etc. The advantage of commercial secretary lies in building a company's corporate image, equivalent to having its own staff. OneStart provides Company Secretary and Business Secretary to help you reduce costs.
Q2: Can we use secretary services to answer calls from customers to improve our corporate image?
Yes. OneStart provides Virtual Office Service, where we have professionals in your name to answer calls via a dedicated line available for client use, ensure that each incoming call is answered by the professional secretary team of the virtual office on your behalf, to promote your corporate image.
Q3: Is there any difference between registered address and correspondence address?
The registered address is the legal and operating address of a Hong Kong company, to which letters from government will be posted. Correspondence address is used for receipt of commercial letters and parcels.
Q4: How does a virtual office allow my business to grow?
You can easily test new markets with Virtual office without the need for capital investment. With your virtual office agreement you also receive priority access to meeting rooms for your meeting needs. When your organization needs a physical office you are able to keep the same business address and phone numbers from your virtual office upon upgrading to a physical office in that business center. With your virtual office operator handling your inbound calls and messaging, you can focus on growing your business.
Q5: What could we do if there is no registered address in Hong Kong?
The registered office address service could be provided by OneStart.
Q6: Is the registered address of Hong Kong Limited must be in Hong Kong?
Yes. All companies registered in Hong Kong must have a registered address in Hong Kong because the government letters are sent to that address.
FAQs of Hong Kong Taxation
Q1: What tax does Hong Kong company need to pay every year?
Hong Kong companies are only required to pay profits tax annually. The profits tax rate for the first $2 million of the corporations’ profits is 8.25% and profits above that amount will continue to be subject to the tax rate of 16.5%; for unincorporated corporations in sole proprietorship or partnership, the two-tiered profits tax rate is 7.5% and 15%. If the company is not profitable nor in loss, there is no need to pay profits tax.
Q2: What is the year end of Hong Kong company?
It is generally 31 March to 31 December of each year for the basis period of taxation according to custom (best annual settlement date). Hong Kong company has maximum 18 months for the first year's basis period of taxation.
Q3: Is Limited Company required to have an audit?
According to the Company Ordinance Section 379 to 387, Director of a Company is required to prepare the audited financial statements annually. Therefore, preparation of audit can fulfill the requirement of tax return submission and the Company Ordinance.
Q4: What restriction will Inland Revenue Ordinance have on deduction for donation?
Donation granted to recognizable charitable organization is permitted to be deducted, but total donation as required shall not be less than $100 and not more than 35% of assessable profits.
Q5: What is Provisional Profits Tax payable?
Profits Tax shall be levied according to the actual profits of the taxable year. Since the profits of one year shall be determined only after the end of year, Inland Revenue Department will levy provisional tax before the end of that year. After the profits of relevant year are assessed in the following year, the provisional tax already paid can be deducted from the Profits Tax payable of this year.
Q6: My Hong Kong company only opens account at bank, to collect and pay bills for other China Company, then does this Hong Kong company need to process accounting, auditing and tax declaration?
Yes. According to the Company Ordinance Section 379 to 380, Director of a Company is required to prepare the audited financial statements annually. Even if the company in Hong Kong only performs the role of collecting and paying for others, it shall be deemed as agency service business, and its income shall be the commission for collection and payment for others.
Q7: My Company only opens an account at a foreign bank in China and does not open account in Hong Kong; shall the business conducted by my company be free from tax declaration?
No. According to Hong Kong laws, all Hong Kong company has the obligation to declare its financial condition to Inland Revenue Department, whether its business takes place in Hong Kong or not. If this company does not have its source of income in Hong Kong, it can apply to Inland Revenue Department for exemption from taxation.
Q8: What documents should I provide to prepare account and audit?
You may provide sales invoices for the period (if any), purchases invoices for the period, operating expenses invoices for the period, MPF payment record for the period, bank statements for the period.
Q9: What is “the Document Verified by the Accountant”?
It means that the certified accountant will verify the consistency of the company’s registration and incorporation documents with the Companies Registry and the Inland Revenue Department and other departments. After verification, he/she will affix his/her seal and signature to the copies of the company documents you have commissioned, and prove that the documents of the Hong Kong company are consistent with those in the Companies Registry; and the documents are also commonly used for applying to banks.
FAQs of Serviced Office
Q1: What is Serviced Office?
An executive suite is a set of individual offices sublet from a larger suite of offices. Serviced Offices are fully fitted offices, furnished and ready for immediate use. You don’t need to worry about the sundry administration, tools and equipments required by traditional office.
Q2: Why choose Serviced Offices rather than Conventional Offices?
Conventional office space requires annual contract periods, additional expenditure on fit-out, telecom & IT infrastructure as well as investment on the operational aspects such as cleaning and maintenance contracts. It is also necessary to have administrative staff to ensure smooth running of the office. Payments are made annually, biannually or quarterly. Our serviced offices offer flexibility with payment and is inclusive of all services and physicals aspects of the office.
Q3: What savings can be achieved by opting for a Serviced Office?
• Serviced Office has no start-up costs such as interior design, office fit-out, furniture, equipment
• No cost for hiring, training or employing administrative support staff
• Sizeable savings on rental deposits
• Access to extensive facilities without investing in additional space
• The charges are levied on a per person basis and the rent depends upon the size of your office and the duration of your stay.
• The following are included in your monthly rent – use of the office, building maintenance, cleaning, water, power charges, air-conditioning charges, reception staff, peons, furniture, etc.
• There are no hidden costs. Incidentals like internet and communication costs, pantry usage etc
Q4: We often have to work outside of office hour and on weekends- can we still get in?
All business centres are accessible 24/7. Our serviced office clients are able to use OneStart access card provided to access centre anytime. The reception areas are staffed from Monday to Friday, 9 a.m. to 7 p.m., and Saturday 9 a.m.–1 p.m. (Except Lai Chi Kok Head Office).
Q5: How can I arrange a tour of Serviced Offices?
Please request a tour through “Contact Us” WhatsApp, we will happily arrange an office tour in a location convenient to for you.
FAQs in Website Design and Digital Marketing
Q1: What's important about website design?
- Effectively and directly improve brand awareness;
- Attract customers and increase customers’ recognition to the company through attractive pages;
- Better guide customers and show the advantages of the company;
- Strengthen customers’ impression of the company and improve brand image.
Q2: What does Digital Marketing include?
- Search Engine Optimization (SEO): increase the exposure rate of keywords so that web pages can be accessed to search homepages such as Yahoo, Google, Baidu and 360, and improve visibility. When customers search for related services and products, they can easily find your website, effectively facilitating brand publicity and stimulating business growth.
- Search Engine Marketing (SEM): pay per clicks and determine search ranking results with each vendor bidding for keyword advertisements. By specifying the advertisement price and location of the keyword, potential customers can see your advertisement when they search for the keyword in the search engine, triggering instant response.
- Promotion of online social platforms: corporate information is spread through social networking platforms such as Facebook, Instagram and WeChat, build relationships with potential customers and enhance advertising effectiveness. Create and plan interesting content and encourage users to share it on their social networks to build a good reputation for the brand, increase customer base and increase business profits.
OneStart can provide you with the above services and relevant professional advice according to different industries.
Q3: What are the advantages of Digital Marketing?
- Digital Marketing is more flexible than traditional media marketing activities, and has low publicity cost. Generally, small and medium enterprises can afford it. It is a very popular promotion tool.
- Place corporate web links in promotional online advertisements, which can be clicked instantly by potential customers, thus stimulating customers to visit the company's web pages and increasing business opportunities;
- Online publicity can provide customer click response tracking and reports, check customer click and response rate of each promotion activity, and effectively evaluate the promotion response.
FAQs of Trademark Registration
Q1: What is the importance of Trademark Registration?
- Trademark registration in Hong Kong assures intangible assets for any trademark owner.
- ®/™ symbol would be designated for a registered trademark, which increases brand value and profit
- Trademark owners are granted exclusive trademark use rights, whereby they can license a third party to use their trademark for a licensing fee.
Q2: What are the characteristics of trademark?
Trademark has the following characteristics:
Differentiating its commodity or service from others
Formed by words, graphics, letters, figures, colors or 3D symbols, and combining the fore mentioned elements
Exclusive nature; trademark holder has the exclusive rights to the trademark, protected by law
Intangible asset, the value of which can be determined by assessment; trademark holder may be entitled profits by transferring and licensing the using rights
Q3: What marks cannot be registered as trademarks?
The following marks shall not be used as trademarks:
Marks identical or similar to the name, national flag, national emblem, army flag, and medal of a country, as well as marks identical to the name of a particular place where state organs locate or the name and graph of landmark buildings;
Marks identical or similar to the name, flag and emblem of an international organization,
Marks identical or similar to the official mark and hallmark indicating the implementation of control and security, other than the authorized;
Marks of racial discrimination;
Marks of high sounding publicity and fraud;
Marks coherent to the generic name, graph and type of the product, such as computer, pen, portfolio;
Marks directly indicating the quality, major raw materials, function, purpose, weight, quantity and other characteristics of the product; and
Marks identical or similar to name or sign of Red Cross and Red Crescent
Q4: What should be considered before filing an application for trademark registration?
Matters to be considered include:
Whether the trademark distinguishes the applicant’s goods or services from other traders;
Whether the trademark shows the distinctiveness of the goods and services;
Whether the trademark is a generic term in that industry; and
Whether the trademark is identical or similar to other trademarks.
Q5: Can an individual apply for trademark registration?
Yes. Applicant can be either corporation or individual.
Q6: What information is required for trademark registration?
It varies with each country and region. Generally, applicant’s identity documents, application form and trademark image are required.
Q7: How long is to process a trademark registration?
It varies with each country and region, for example, 6-9 months in Hong Kong and 9-12 months in China. Generally, it takes 6-24 months to process.
Q8: What is the validity period of a trademark?
It is 10 years in most countries and regions, except few, Macau (7 years).
FAQs about Human Resources Support
Q1: Employer's Return
Q2: Employer's Return
Q3: Employer's Return
Q4: Employer's Return
Q5: Employer's Return
Q6: Employer's Return

*The above information is subject to the information published and updated by domestic government agencies.